Event Proposal Form

This form is to be used for all events, Virtual and In-Person

Thank you for your support of the Imperial Court of Buffalo (ICOB). We look forward to your official ICOB event. All net proceeds from official, sanctioned ICOB events are distributed to our Charities of Choice.

Approximately 4-6 weeks of preparation is needed to set up an official, ICOB Sanctioned event:

  1. Fill out the Event Proposal form below completely
  2. The Reigning Monarchs hold the calendar. Be sure to clear your date with them ahead of time. Please include any proposed costs of which the ICOB may incur (if known).
  3. After completing the form hit “SUBMIT” the Reigning Monarchs will be notified to approve the form and then the Secretary will give the final approval from the Board of Directors
  4. Once the Board approves the form, you will receive an email indicating all parties have approved it.
  5.  The Board may ask you to attend a Board meeting to discuss your event. This BOD meeting is your opportunity to answer any questions the BOD may have about your event. Please make every effort to attend this meeting. (Not attending may delay the approval of your event)

Event Advertising:

            ALL advertising materials for your event must be approved by the BOD. Posters should be submitted at least 30 days in advance of the event (exceptions will be considered on a case by case basis). Please see the guidelines for advertising in the Policies and Procedures Manual; Article 17.

If you need a poster designed, contact our graphics team at graphic@imperialcourtofbuffalo.com

            An ICOB Facebook Administrator will create your official Facebook event page and make you a host. Once the event page is created on the ICOB Facebook page, it is your responsibility to maintain it and invite guests to attend the event on the event page.

At the Event:

  1. Ensure a copy of the Event Tally Form is filled out immediately after the event. We would prefer the form be filed electronically here, noting who you left the funds with, but if printed and handwritten, this form is be handed to any member of the BOD along with the funds raised to be transferred to the Treasurer or deposited.
  2. Please ensure all funds raised are transferred to a member of the BOD. If no BOD member is available a member of the College of Monarchs may be given the funds raised to be given to the BOD.
  3. Ensure all payments (business checks/money orders) are made payable to: Imperial Court of Buffalo.

Please Note:

            The Reigning Monarchs are the Chief Fundraising Officers of the Imperial Court of Buffalo. Please keep them informed about your event.

            Questions should be directed First to the Reigning Monarchs; Second to the Board of Directors.  

Click here for the Event proposal form